Choosing an eISF for Monitoring: How Does SiteVault Compare?

When you choose SiteVault — whether it’s because your sponsor offers it or you use it on your own — you will always have one eISF login and one place to track work across all of your studies, regardless of sponsor.

Document types, folders, and naming conventions are always consistent, so your team can work efficiently and ensure quality.

SiteVault provides a consistent way of working across all studies and sponsors, which means less time training, easier cross-coverage for study teams, and fewer filing errors.

Upload documents in bulk and share central documents (like CVs and CLIAs) across multiple studies without duplication or additional effort. SiteVault automatically compiles documents that are ready for review and tracks monitoring history to save time and avoid re-monitoring.

11,000+ CRAs have already used SiteVault, making it the most widely used tool for monitoring. This means less training time and easier, shorter monitoring visits.

You have full ownership of your data and documents, can choose which studies to manage in SiteVault, and when to use additional features like eSignatures, Digital Delegation, and document training workflows.

SiteVault is free to use across all studies and sponsors, should you choose to expand.

When you work in a sponsor-provided eISF, it typically only works for a single study. Across your team’s studies, this results in multiple eISF logins, disruptions when you transition between studies, and no single place to go to understand the status of document management across your site.

eBinder structures can vary by study or sponsor, which complicates quality oversight and creates extra work to organize, maintain, and find documents.

Other tools promote too much flexibility in the binder structure, naming conventions, and record-keeping practices — resulting in additional training for each study, wasted time spent remembering where to save documents, and increased risk of misfiling.

Manually file and tag documents to studies one-by-one, and compile the documents for monitoring by hand, resulting in extra work and increased risk of monitoring errors.

You’ll teach your CRA how to use your eISF, show them where documents are filed, and manually check to make sure they only access what’s appropriate.

If your eISF is provided by your sponsor, they control how you work, including which studies you can manage in the system, and which features you can use.

Other systems are free to use on a single study, but may cost thousands to use on additional studies.